At Dotwork, we value trust. This policy explains how we handle your personal data responsibly—collecting only what’s needed, protecting it securely, and respecting your rights at every step.
Welcome to our site dotwork.be named hereafter the “Website”. At Dotwork, named hereafter “We or we”, we value our clients and visitors’ privacy. Therefore, we do our best effort to comply to the new rules imposed by the EU General Data Protection Regulation (GDPR) starting with the 25th of May 2018.
Below we describe the information we collect, how we use it and your choices regarding this information.
Via letter: Dotwork BV, Prins Leopoldstraat 82, 9700 Oudenaarde, Belgium
VAT number: BE 0825.381.710
Via e-mail: info@dotwork.be
Via phone: +32 479 06 64 40
We collect information that you choose to share with us through direct communication or collaboration. This may include your name, email address, company details, billing or payment information, and any additional personal data you provide as part of our professional relationship or correspondence. Such information is only used to communicate with you, manage our collaboration, or process administrative and contractual matters.
Our website does not actively collect identifiable technical data about visitors. However, as with most websites, certain basic technical details may be logged automatically by hosting infrastructure. These include information such as your IP address, browser type, operating system, and the pages visited. This data is processed in an aggregated and anonymous manner for operational purposes such as site performance, reliability, and security monitoring.
Only minimal, functional cookies may be used to support website performance, ensure form functionality, and maintain security. No personal tracking or behavioral data is stored or analyzed unless external tools or scripts are integrated.
Dotwork will use data only in ways that are compatible with the purposes for which it was collected or subsequently authorized by you. We take reasonable steps to ensure that the personal data is relevant to its intended use, accurate, complete and current.Your personal data stays strictly confidential and will in no way be communicated to third parties or used for direct marketing purposes unless we therefore have obtained your consent, unless we have a legitimate interest to process your information. Your consent can be revoked at any time, without justification, and freely by email at info@dotwork.be.
Upon request and in case of serious violations of rules of conduct, user’s data can be provided to the police.
All personal data is kept as long as necessary to achieve the purposes determined in this Policy for which it has been collected unless a longer retention period is required by the law.
Most of the information that you submit via the website is sent to and stored on secure servers located in Europe.
We use third-party email and hosting services to manage our regular communications: Webflow and Google Workspace. Some are companies based in the US, but these have been certified by the Privacy Shield Framework. When you contact us through our forms, request whitepapers or subscribe to our newsletter, you agree to your data being stored this way.
You have the right, free of charge, to access, rectify, transfer, restrict the processing or, if legally possible, ask the erasure of the personal data that you have communicated to Dotwork.
You can exercise these rights by contacting us by mail at info@dotwork.be. Please note that the right to object requires a motivation unless it relates to the processing for direct marketing purposes. We will treat your request in maximum 30 days following your request or longer if the process is complex.
Always add a copy of your identity card, so we can verify that it is certainly you. If you can’t provide us with the requested information, we can refuse your access to certain services. You are solely responsible for the accuracy and completeness of all information that you provide to us.
Dotwork is Data Controller of the Personal Data of the Client in accordance with the General Data Protection Regulation 2016/679 of 27 April 2016 (hereinafter “GDPR”). More information on the processing of Personal Data by Dotwork can be found in Dotwork’s Privacy Policy available on the website (www.dotwork.be).
If and insofar as Dotwork acts as a Processor of Personal Data in accordance with article 28 GDPR, the Processing Terms and Conditions of Dotwork will be applicable unless the Parties have concluded a Data Processing Agreement. These Processing Terms and Conditions or Data Processing Agreement respectively govern/regulate the processing of Personal Data by Dotwork on behalf of the Client.
By applying the rules of the EU General Data Protection Regulation (which will enter into force the 25th of May 2018), article 20, you have the right to transfer your data from a data controller to another in a machine-readable format. The data controller can be an individual or an organisation that determines the purposes and manners of the personal data processing. A machine-readable format is a format that can be easily processed by a computer (e.g.: .csv, .xml formats).
Certain data is anonymously collected through cookies and other similar technologies.
What is a Cookie
A cookie is a small file stored on your device or browser by a website, an app, online media or advertisements. This way, the website can honour your preferences during the use of our website. The collected data is then analysed to facilitate your browsing and personalize your experience on the website.Some of the cookies used on our Website are set by us, and some are set by third parties who are delivering services on our behalf. For more information about the different types of cookies, our cookie policy and how to change your cookie preferences, please read the Dotwork Cookie Policy.
We have developed technically and organizationally appropriate security rules in order to avoid the destruction, loss, forgery, modification, forbidden access and mistaken communication to third parties of your personal data. To accomplish this, we:
use a Secure Socket Layer (SSL) encryption which encrypts your information before it is sent to us to ensure that all data passed between the web server and browser remain private
periodically review and enhance as necessary our security and privacy policies
only give access to personal information to authorised personnel
keep our servers within the Economic European Area (EEA) or non-EU countries that adopted the Privacy Shield Policy to ensure the protection of your personal data
We are in no way liable for any direct or indirect damages resulting from the unauthorized access of your personal data by a third party such as hackers. Your use of our Website demonstrates your assumption of this risk.
The Website can include links, hyperlinks or references to other websites, that are not controlled or managed by us and to where our Privacy and Cookie Policy do not apply. We are not liable for the content of these websites, or for the offers, products and services offered by those. We encourage all users to read the privacy statements of the visited websites.
We may amend our privacy policy from time to time by changing it on the Website. This way, you are always aware of what information we collect and how we use it.
We recommend to periodically review the Privacy Policy to stay up-to-date about our privacy practices. However, if we plan to materially change the way in which we use or disclose your personally identifiable information, we will provide you with prior notice and a chance to opt-out of such differing uses.
This privacy policy was last updated on the 16rd of October 2025. As long as you use dotwork.be, you are agreeing to this Privacy Policy and any updates we make to it.
Together with our Cookie Policy, the Privacy Policy shall be governed, interpreted and executed in accordance with Belgian law, which is exclusively applicable to any eventual dispute. Only the courts of Belgium are competent to adjudicate with disputes arising out of or connected to our Privacy and Cookie Policy.
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